Implementation of alternative working processes in the event that the Washington County Courthouse is limited to access for an extended period of time:
The Circuit Clerk’s Office responsibilities, in general, include:
Recording of real estate documents
Filing of Court documents
Collection of Court fines and fees
Collection of Child Support payments
Filing Orders of Protection
In the event that the courthouse limits access, or completely closes to the public, we will need to implement the following alternative working processes to achieve 95%+ of continuation of services:
A large percentage of our real estate recording occurs electronically. In consideration of the documents that are delivered via personal contact, any person who has the need to record a document will revert to USPS, FedEx, or UPS to deliver the documents to the Circuit Clerk’s Office for processing.
A large percentage of our court documents are filed electronically through eFlex. For attorneys and pro se litigants who cannot use the electronic system, please utilize USPS, FedEx, or UPS to deliver the documents to the Circuit Clerk’s Office for processing.
Court fines and fees:
At this time, court fines and fees payments have been postponed per Washington County Circuit Judges Mark Lindsay and JoAnna Taylor for the month of April. Scheduled payments will resume on May 1st, 2020. If you have any questions, please feel free to contact the Circuit Clerk’s Office Fines and Fees Division at (479)444-1569.
Child Support payments:
Child Support payments can be mailed in via USPS, FedEx, or UPS. If you have any questions, please feel free to contact the Circuit Clerk’s Office Division of Child Support at (479)444-1541.
Filing Orders of Protection:
To continue to process Orders of Protection, the courthouse is allowing petitioners to have access to the Clerk’s office. Orders can be submitted and signed by the Circuit Judge assigned to the case via electronic signature even when the Circuit Judge is off-site from the courthouse. If you have any questions, please feel free to contact the Circuit Clerk’s Office Domestic Relations Specialist at (479)445-6397.
Thank you for your patience during this time!
Kyle E. Sylvester
Washington County Circuit Clerk
What does the Circuit Clerk do?
The primary duties of our office revolve around filing, docketing, attending court, issuing of notices, records management, and reporting to the Administrative Office of the Courts.
We file and process all the court documents for Civil, Domestic Relations, Criminal and Juvenile cases. Then we maintain those records and all appeals in our office.
It is our responsibility to prepare a list of prospective jurors, docket cases of the respective courts, issue summonses, subpoenas, writs and warrants related to each case, attend court and swear witnesses.
We are also responsible for recording all deeds, mortgages, and conveyances of lands and buildings lying within the County, as well as maps and plats of newly laid out subdivisions and all records from other counties concerning land sales or conveyance which affect title in the County.
Other duties include the recording of powers of attorney, liens on real property, soldiers' discharges, leases, real estate fixture filing statements, performance bonds and public official bonds. The records of the Circuit Courts are the evidence of their official acts and, therefore, it is necessary that they be accurately recorded and well maintained.
What documents do I file with the Circuit Clerk?
- Deeds of Trust
- Release Deeds
- Powers of Attorney
- Survey Plats
- Notary Bonds
- Foreign Judgments (within the state)
- Lis Pendens
- Materialmen's Liens
- UCCs (must have legal description)
- Any Recordable Instrument