Records Inventory & Retention Schedule
Treasurer
(Roger Haney)

How Accessed

Record Group/Series

Date

Paper

Film

Computer

Retention

Notes

County Accounts
General & School Accounts 1869-1878 1 v. 1 roll

na

 13-4-304: Permanent -
General & Road Accounts [1-7] 1929-1954 7 v. 2 rolls na 13-4-304: Permanent -
General Accounts 1912 1 v. 1 roll na 13-4-304: Permanent -
General Ledger 1914-1929 4 v. 1 roll na 13-4-304: Permanent -
General Ledgers [1-35] 1935-1988 48 v. 11 rolls na 13-4-304: Permanent -
County Accounts [36-48] 1989-2000 39 v. 9 rolls na 13-4-304: Permanent -
County Accounts [49- 2001-2004 na 4 rolls na 13-4-304: Permanent since 2001, original books shredded after filming
Federal Revenue Sharing War. 1973-1980 2 v. 1 roll na 13-4-304: 3 years historical retention
General Warrants Register 1837-1850 1 v. .5 roll na 13-4-304: 3 years historical retention
General Warrants Register 1867-1870 1 v. .5 roll na 13-4-304: 3 years historical retention
General Warrants Register 1916-1980

na

 2 rolls na 13-4-304: 3 years -

County Accounts--Other Records
(Bank Statements, Checks, Receipts, Warrants, etc)
Treasurer's Working Papers 2005-2006 9 boxes na na 13-4-304: 3 years maintained for 5 years

Land Records

Redeemed Land Record [A] 1889-1908 1 v. .5 roll na 13-4-304: Permanent historical retention
Redeemed Land Record [C-H] 1914-1945 6 v. .5 roll na 13-4-304: Permanent -
Redeemed Land Record [1-10] 1943-1990 10 v. 2 rolls na 13-4-304: Permanent -

Road Records

Road Accounts [1-2] 1901-1916 2 v. .5 roll na 13-4-304: Permanent historical retention
Road Accounts 1917-1928 3 v. .5 roll na 13-4-304: Permanent -
Road Warrants [C-E] 1932-1966

na

 1 roll na 13-4-304: 3 years -

School Records

School District Accounts 1890-1892 1 v. .25 roll na 13-4-302: Permanent -
School District Accounts [A-G] 1892-1916 7 v. .75 roll na 13-4-304: Permanent -
School District Accounts 1921-1930 1 v. 1 roll na 13-4-304: Permanent -
School District Accounts [1-16] 1929-1962 19 v. 5 rolls na 13-4-304: Permanent -
School District Accounts 1962-2000 66 v. 10 rolls na 13-4-304: Permanent -
School District Accounts 2001-2004 na 2 rolls na 13-4-304: Permanent since 2001, original books shredded after filming
School District Bond Register 1930-1986 2 v. 1 roll na 13-4-304: Permanent -
School Warrants Register [1] 1899-1903 1 v. 1 roll na 13-4-304: 3 years historical retention
School Warrants Register [1-9] 1929-1945 9 v. 2 rolls na 13-4-304: 3 years historical retention
School Warrants Register [Unpaid] 1931-1943

3 v.

 1 roll na 13-4-304: 3 years historical retention

** Unless a permanent record, all Treasurer's Records are destroyed 5 years after audit.