Records Inventory & Retention Schedule
Circuit Clerk & Recorder
(Bette Stamps)

How Accessed

Record Group/Series

Date

Paper

Film

Computer

Retention

Notes

Circuit Court Records-All Divisions (Civil, Criminal, Chancery)

Order Books

Circuit Court Record [A-Z] 1829-1942 26 v. 6 rolls

na

13-4-302: Permanent

-

Circuit Court Record 1943-1993

-

-

-

-

see Civil & Criminal
Circuit Court Record 1994-1999 118 v. 47 rolls

na

13-4-302: Permanent

-

Circuit Court Record 1999-2008

na

129 rolls

Cott Image

13-4-302: Permanent Cott Imaging  7/99-

Circuit Court Records--Civil Division

Civil Dockets

Civil Docket [B-I] 1895-1937 7 v. 1 roll

na

13-4-302: Permanent -
Civil Docket [Cases 103-9554] 1933-1973

na

4 rolls

na

13-4-302: Permanent -
Civil Docket [1974-1992] 1974-1992

na

10 rolls

na

13-4-302: Permanent -
Civil Docket 03/1992-

na

na

Cott Image

13-4-302: Permanent -

Civil Fee Books

Civil Fee Book [B, 2-15] 1902-1970 na 4 rolls

na

13-4-302: Permanent

-

Civil Case Files

Civil Files 1865-1933 75 wd 22 rolls

na

13-4-302: Permanent early years incomplete
Civil Files [0001-9554] 1933-1973 109 boxes 63 rolls

na

13-4-302: Permanent stored at AIM (Springdale)
Civil Files 1974-1997 646 boxes 444 rolls

na

13-4-302: Permanent

stored at AIM (Springdale)

Civil Files 1998-2002 76 shelves na

na

13-4-302: Permanent film 10 years after closed
- - - - - - -
- - - - - - -

Civil Order Books

Civil Record 1829-1943

-

-

-

-

see Circuit Court Record
Civil Record [27-120] 1943-1993 94 v. 44 rolls

na

13-4-302: Permanent

-

Civil Record 1994-

-

-

-

-

see Circuit Court Record

Index to Civil Files & Order Books

P & D Index to Civil Files 1865-1973 2 v.

.5 roll

na

13-4-302: Permanent prepared by Archives
P & D Index to Civil Files 1970-1992 3 v.

.5 roll

na

13-4-302: Permanent

-

P & D Index to Civil Files 1992-

na

na

Cott Index

13-4-302: Permanent Cott Indexing 03/92-
Index to Civil Record [A-114] 1829-1992

na

na

na

13-4-302: Permanent

Front of Order Books, 1829-1992

Index to Civil Record[115-120] 1992-1993

na

na

Cott Index

13-4-302: Permanent Cott Indexing 03/92-

Circuit Court Records-Criminal

Criminal Dockets

Criminal Docket [A-I] 1889-1935 9 v. 2 rolls

na

13-4-302: Permanent -
Criminal Docket [421-5857] 1935-1973

na

2.5 rolls

na

13-4-302: Permanent -
Criminal Docket [1974-1992] 1974-1992 na 6.5 rolls

na

13-4-302: Permanent -
Criminal Docket 1992-

na

-

Cott Index

13-4-302: Permanent Cott Indexing 03/1992-

Criminal Fee Books

Criminal Fee Book [A-B] 1902-1929 na 1 roll

na

13-4-302: Permanent -
Criminal Fee Book [1] 1948 na 1 roll

na

13-4-302: Permanent -

Criminal Information & Indictment Records

Criminal Indictment Record [1-11] 1881-1948 10 v. 2 rolls

na

13-4-302: Permanent missing Book 8
Criminal Information Record [1-43] 1941-1999 43 v. 3 rolls

na

13-4-302: Permanent film 30 years after closed
Criminal Information Record [44-81] 1999-2008

na

18 rolls

Cott Image

13-4-302: Permanent Cott Imaging 07/99-
- - - - - - -
- - - - - - -

Criminal Case Files

Criminal Files 1865-1929 48 wd 15 rolls

na

13-4-302: Permanent early years incomplete;
missing 1930-33
Criminal Files [0001-5857] 1934-1973 12 boxes 11 rolls

na

13-4-302: Permanent stored at AIM (Springdale)
Criminal Files 1974-1988 109 boxes 51 rolls

na

13-4-302: Permanent stored at AIM (Springdale)
Criminal Files 1989-2002 116 shelves na

na

13-4-302: Permanent film 30 years after closed
Criminal Files [Expunged/Sealed] 1967- 25 drawers na

na

13-4-302: Permanent closed to public;
open to law enforcement
Criminal Court Costs & Fines 1997-2004 20 boxes na

na

13-4-302: 10 years

-

Criminal Order Books

Criminal Record 1829-1923

-

-

-

-

see Circuit Court Record
Criminal Record [Y-Z] 1924-1947 2 v. .5 roll

na

13-4-302: Permanent

-

Criminal Record [27-69] 1947-1993 44 v.

4.5 rolls

na

13-4-302: Permanent film 30 years after closed
Criminal Record 1994-

-

-

-

-

see Circuit Court Record

Index to Criminal Files & Order Books

Index to Criminal Files 1865-1973 1 v. na

na

13-4-302: Permanent prepared by Archives
Index to Criminal Files 1950-1992 strip index na

na

13-4-302: Permanent

-

Index to Criminal Files 1992-

-

na

Cott Index

13-4-302: Permanent Cott Indexing 03/92-
Index to Criminal Record [A-62] 1829-1992 in book na

na

13-4-302: Permanent

Front of Order Books, 1829-1992

Index to Criminal Record [63-69] 1992-1993

-

na

Cott Index

13-4-302: Permanent Cott Indexing 03/92-

Chancery Court Records

Chancery Dockets

Chancery Commissioner's Docket 1905-1916 na 1 roll

na

13-4-302: Permanent -
Chancery Docket [A-D] 1889-1905 na 1 roll

na

13-4-302: Permanent -
Chancery Docket [1-24687] 1906-1973 na 12 rolls

na

13-4-302: Permanent -
Chancery Docket [1974-1992] 1974-1992 na 16 rolls

na

13-4-302: Permanent -
Chancery Docket 1992- na

na

Cott Index

13-4-302: Permanent Cott Indexing 03/1992-

Chancery Fee Books

Chancery Fee Book [2-28] 1909-1981 na 9 rolls

na

13-4-302: Permanent

-

Chancery Case Files

Chancery Files 1870-1906 24 wd 7 rolls

na

13-4-302: Permanent early years incomplete
Chancery Files [00001-04937] 1907-1928 94 wd

32 rolls

na

13-4-302: Permanent early years incomplete
Chancery Files [04938-24687] 1929-1973 177 boxes 97 rolls

na

13-4-302: Permanent stored at AIM (Springdale)
Chancery Files 1974-1986 282 boxes 139 rolls

na

13-4-302: Permanent stored at AIM (Springdale)
Chancery Files 1987-1997 150 shelves

na

na

13-4-302: Permanent film 20 years after closed

Chancery Order Books

Chancery Record [A-Z, A2] 1839-1934 27 v. 12 rolls

na

13-4-302: Permanent -
Chancery Record [28-243] 1934-1993 216 v 96 rolls

na

13-4-302: Permanent -
Chancery Record 1994-

-

-

-

-

see Circuit Court Record

Index to Chancery Files & Order Books

P & D Index to Chancery File 1870-1973 2 v. .5 roll

na

13-4-302: Permanent prepared by Archives
P & D Index to Chancery Files 1980-1992 2 v. .5 roll

na

13-4-302: Permanent -
P & D Index to Chancery Files 1992-

na

na

Cott Index

13-4-302: Permanent Cott Indexing 03/1992-
Index to Chancery Orders [A-223] 1829-1992

na

na

na

13-4-302: Permanent

Front of Order Books, 1829-1992

Index to Chancery Orders [224-243] 1992-1993

na

na

Cott Index

13-4-302: Permanent Cott Indexing 03/1992-

Juvenile Court Records

Order Books

Juvenile Record [1-25] 1930-1989 na 7 rolls

na

13-4-302: Permanent County Clerk's records
Juvenile Record [1-159] 1987-2008 na 53 rolls

na

13-4-302: Permanent Circuit Clerk's records
Juvenile Court Case Files (Co Clerk) 1979-1988 4 boxes na

na

unscheduled County Clerk's records
- - - - - - -

Miscellaneous Court Records

Dockets

Execution Docket [A, 1-9] 1840-1995 10 v. 2 rolls

-

13-4-302: Permanent

-

Execution Docket [10- 1995-

na

na

Cott Image

13-4-302: Permanent Cott Imaging 07/1999-
Judgment Docket [A, 1-8] 1840-1986 10 v. 3 rolls

na

13-4-302: Permanent

-

Judgment Docket Index [9] 1986-1992 3 v. 1 roll

na

13-4-302: Permanent Index Only
Motion Docket 1875-1886 6 v. 1 roll

na

13-4-302: Permanent

-

Fee Books

Circuit Court Fee Book 1841-1868 2 v. 1 roll

na

13-4-302: 7 years historical retention
Circuit Clerk's Book Keeping 2003-2005 8 boxes na na 13-4-302: 7 years -

Jury Records

Minutes of Grand Jury 1884-1948 26 v. 1 roll

na

13-4-302: Permanent -
Minutes & Notes of Grand Jury 1964-1978 1 box

na

na

13-4-302: Permanent -

Naturalization Records

Naturalization Records 1829-1906

-

-

-

-

see Circuit Court Record
Naturalization Records 1906-1934 5 v. 1 roll

na

13-4-302: Permanent

-

Index to Naturalization Records 1906-1934 1 v.

na

na

13-4-302: Permanent prepared by Tony Wappel

Miscellaneous Recordings

Bond Records

Record of Official Bonds 1890-1903 1 v. 1 roll

na

13-4-305: 10 years historical retention
Official Bond Record [1-3] 1900-1954 3 v. 1 roll

na

13-4-305: 10 years historical retention
Notary Bonds [originals for 23-26] 1998-2005 2 drawers na

na

13-4-305: 10 years incomplete for 2000-2001 [23-24]

Incorporation Records (Not for Profit)

Incorporation Record 1829-1967

-

-

-

- see Circuit & Civil Record
Incorporation Record [1-7] 1967-1993 7 v. 2 rolls

na

13-4-308: Permanent discontinued

Lien Records

Lien Record [1-4] 1888-1964 4 v. 1 roll

na

13-4-305: Permanent -
Lien Record [5-10] 1967-1981

na

na

na

13-4-305: Permanent

missing as of 1997

Lien Record [9-10] 1976-1981

na

32 fiche

na

13-4-305: Permanent gift of Lender's Title
Lien Record [11-38] 1982-1999 28 v. 8.5 rolls

na

13-4-305: Permanent

-

Lien Record [39-81] 1999-2008

na

14.5 rolls

Cott Image

13-4-305: Permanent Cott Imaging 07/1999-
Misc. Judgment Record [A-D] 1980-1985 4 v. 2 rolls

na

13-4-305: Permanent -
Misc. Judgment Record [1-15] 1986-1999 14 v. 5 rolls

na

13-4-305: Permanent -
Misc. Judgment Record [16- 2000- 1 drawer na na 13-4-305: Permanent
Writs of Execution 2000- 1 drawer na na unscheduled maintaining for 10 years

Hospital Lien Records

Hospital Lien Record [1-21] 1986-1999 na 7.5 rolls

na

13-4-305: Permanent

destroyed upon filming

Hospital Lien Record [21-45] 1999-2004 na 8.5 rolls

Cott Image

13-4-305: Permanent Cott Imaging 07/1999-

Lis Pendens Records

Lis Pendens Record [A-K] 1903-1998 10 v. 3.5 rolls

na

13-4-305: Permanent missing [E], 1973-1979
Lis Pendens Record [L-M] 1998-2008

na

1.5 rolls

Cott Image

13-4-305: Permanent Cott Imaging 07/1999-
Lis Pendens Record [N- 2008- na na Cott Image 13-4-305: Permanent

Memorial Record

Washington County Bar Association Memorial Record [1]

1966-2006 1 v. 1 roll

na

13-4-302: Permanent historical retention

Military Discharge Records (DD214s)

Military Discharge Record [1-24] 1918-1991 24 v. 8 rolls

na

13-4-305: Permanent records less than 70 years old closed to public

Personal Records

Personal Record [A-H] 1840-1967 8 v. 2 rolls

na

13-4-302: Permanent

-

Misc. Personal Record [1-2] 1961-1994 2 v 1 roll

na

13-4-302: Permanent

Real Estate Records

Atlases, Plats, Surveys

Atlas of Fayetteville 1963, 1976 2 v. 1 roll

na

13-4-305: Permanent

-

Plat of Fayetteville 1835 1 v. 1 roll

na

13-4-305: Permanent sheep skin glued to wood 
Plat of Washington County 1908 1 v. 1 roll

na

13-4-305: Permanent gift of School Board
Plat Record [1-17] 1870-2001 16 v. 5 rolls

na

13-4-305: Permanent poor originals
Survey Record [A-N] 1969-1993 13 v. 3 rolls

na

13-4-305: Permanent poor originals
Survey Record [Drawer 1-3] 1977-1995 3 drawers 3 rolls

na

13-4-305: Permanent poor originals
Index to Surveys [Alpha] 1969-1993 1 v. 1 roll

na

13-4-305: Permanent -
Index to Surveys [Alpha] 1993- na na

Cott Index

13-4-305: Permanent -
Index to Surveys [Legal] 1969- 1 v. na

na

13-4-305: Permanent -

Deeds & Mortgages

Land Record [A-Z] 1830-1879 26 v. 9 rolls

na

13-4-305: Permanent -
Land Record [A2-Z2] 1876-1889 26 v. 10 rolls

na

13-4-305: Permanent -
Land Record [53-1448] 1888-1991 1302 v. 403 rolls

na

13-4-305: Permanent -
Land Record 1992-2005 530 v. 665 rolls

Cott Image

13-4-305: Permanent Cott Imaging 01/1992-
(books discontinued 1998)
Index to Deeds & Mortgages 1834-1991 80 v. 1784 fiche

Archives Search

13-4-305: Permanent

-

Index to Deeds & Mortgages 1992-

na

na

Cott Index

13-4-305: Permanent Cott Indexing 01/1992-

Miscellaneous Lease & Mining Location Records

Lease Record [1] 1888 1 v. .3 roll

na

13-4-305: Permanent

-

Lease Record [2] 1918-1939

na

.3 roll

na

13-4-305: Permanent poor originals
Mining Location Notices [1] 1901-1913 1 v. .3 roll

na

13-4-305: Permanent

-