Records Inventory & Retention Schedule
Circuit Clerk & Recorder
(Bette Stamps)
How Accessed |
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Record Group/Series |
Date |
Paper |
Film |
Computer |
Retention |
Notes |
Circuit Court Records-All Divisions (Civil, Criminal, Chancery) |
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Order Books |
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| Circuit Court Record [A-Z] | 1829-1942 | 26 v. | 6 rolls | na |
13-4-302: Permanent | - |
| Circuit Court Record | 1943-1993 | - |
- |
- |
- |
see Civil & Criminal |
| Circuit Court Record | 1994-1999 | 118 v. | 47 rolls | na |
13-4-302: Permanent | - |
| Circuit Court Record | 1999-2008 | na |
129 rolls | Cott Image |
13-4-302: Permanent | Cott Imaging 7/99- |
Circuit Court Records--Civil Division |
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Civil Dockets |
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| Civil Docket [B-I] | 1895-1937 | 7 v. | 1 roll | na |
13-4-302: Permanent | - |
| Civil Docket [Cases 103-9554] | 1933-1973 | na |
4 rolls | na |
13-4-302: Permanent | - |
| Civil Docket [1974-1992] | 1974-1992 | na |
10 rolls | na |
13-4-302: Permanent | - |
| Civil Docket | 03/1992- | na |
na |
Cott Image |
13-4-302: Permanent | - |
Civil Fee Books |
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| Civil Fee Book [B, 2-15] | 1902-1970 | na | 4 rolls | na |
13-4-302: Permanent | - |
Civil Case Files |
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| Civil Files | 1865-1933 | 75 wd | 22 rolls | na |
13-4-302: Permanent | early years incomplete |
| Civil Files [0001-9554] | 1933-1973 | 109 boxes | 63 rolls | na |
13-4-302: Permanent | stored at AIM (Springdale) |
| Civil Files | 1974-1997 | 646 boxes | 444 rolls | na |
13-4-302: Permanent | stored at AIM (Springdale) |
| Civil Files | 1998-2002 | 76 shelves | na | na |
13-4-302: Permanent | film 10 years after closed |
| - | - | - | - | - | - | - |
| - | - | - | - | - | - | - |
Civil Order Books |
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| Civil Record | 1829-1943 | - |
- |
- |
- |
see Circuit Court Record |
| Civil Record [27-120] | 1943-1993 | 94 v. | 44 rolls | na |
13-4-302: Permanent | - |
| Civil Record | 1994- | - |
- |
- |
- |
see Circuit Court Record |
Index to Civil Files & Order Books |
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| P & D Index to Civil Files | 1865-1973 | 2 v. | .5 roll |
na |
13-4-302: Permanent | prepared by Archives |
| P & D Index to Civil Files | 1970-1992 | 3 v. | .5 roll |
na |
13-4-302: Permanent | - |
| P & D Index to Civil Files | 1992- | na |
na | Cott Index |
13-4-302: Permanent | Cott Indexing 03/92- |
| Index to Civil Record [A-114] | 1829-1992 | na |
na | na |
13-4-302: Permanent | Front of Order Books, 1829-1992 |
| Index to Civil Record[115-120] | 1992-1993 | na |
na | Cott Index |
13-4-302: Permanent | Cott Indexing 03/92- |
Circuit Court Records-Criminal |
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Criminal Dockets |
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| Criminal Docket [A-I] | 1889-1935 | 9 v. | 2 rolls | na |
13-4-302: Permanent | - |
| Criminal Docket [421-5857] | 1935-1973 | na |
2.5 rolls | na |
13-4-302: Permanent | - |
| Criminal Docket [1974-1992] | 1974-1992 | na | 6.5 rolls | na |
13-4-302: Permanent | - |
| Criminal Docket | 1992- | na |
- |
Cott Index |
13-4-302: Permanent | Cott Indexing 03/1992- |
Criminal Fee Books |
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| Criminal Fee Book [A-B] | 1902-1929 | na | 1 roll | na |
13-4-302: Permanent | - |
| Criminal Fee Book [1] | 1948 | na | 1 roll | na |
13-4-302: Permanent | - |
Criminal Information & Indictment Records |
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| Criminal Indictment Record [1-11] | 1881-1948 | 10 v. | 2 rolls | na |
13-4-302: Permanent | missing Book 8 |
| Criminal Information Record [1-43] | 1941-1999 | 43 v. | 3 rolls | na |
13-4-302: Permanent | film 30 years after closed |
| Criminal Information Record [44-81] | 1999-2008 | na |
18 rolls | Cott Image |
13-4-302: Permanent | Cott Imaging 07/99- |
| - | - | - | - | - | - | - |
| - | - | - | - | - | - | - |
Criminal Case Files |
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| Criminal Files | 1865-1929 | 48 wd | 15 rolls | na |
13-4-302: Permanent | early years incomplete; missing 1930-33 |
| Criminal Files [0001-5857] | 1934-1973 | 12 boxes | 11 rolls | na |
13-4-302: Permanent | stored at AIM (Springdale) |
| Criminal Files | 1974-1988 | 109 boxes | 51 rolls | na |
13-4-302: Permanent | stored at AIM (Springdale) |
| Criminal Files | 1989-2002 | 116 shelves | na | na |
13-4-302: Permanent | film 30 years after closed |
| Criminal Files [Expunged/Sealed] | 1967- | 25 drawers | na | na |
13-4-302: Permanent | closed to public; open to law enforcement |
| Criminal Court Costs & Fines | 1997-2004 | 20 boxes | na | na |
13-4-302: 10 years | - |
Criminal Order Books |
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| Criminal Record | 1829-1923 | - |
- |
- |
- |
see Circuit Court Record |
| Criminal Record [Y-Z] | 1924-1947 | 2 v. | .5 roll | na |
13-4-302: Permanent | - |
| Criminal Record [27-69] | 1947-1993 | 44 v. | 4.5 rolls |
na |
13-4-302: Permanent | film 30 years after closed |
| Criminal Record | 1994- | - |
- | - |
- |
see Circuit Court Record |
Index to Criminal Files & Order Books |
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| Index to Criminal Files | 1865-1973 | 1 v. | na | na |
13-4-302: Permanent | prepared by Archives |
| Index to Criminal Files | 1950-1992 | strip index | na | na |
13-4-302: Permanent | - |
| Index to Criminal Files | 1992- | - |
na | Cott Index |
13-4-302: Permanent | Cott Indexing 03/92- |
| Index to Criminal Record [A-62] | 1829-1992 | in book | na | na |
13-4-302: Permanent | Front of Order Books, 1829-1992 |
| Index to Criminal Record [63-69] | 1992-1993 | - |
na | Cott Index |
13-4-302: Permanent | Cott Indexing 03/92- |
Chancery Court Records |
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Chancery Dockets |
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| Chancery Commissioner's Docket | 1905-1916 | na | 1 roll | na |
13-4-302: Permanent | - |
| Chancery Docket [A-D] | 1889-1905 | na | 1 roll | na |
13-4-302: Permanent | - |
| Chancery Docket [1-24687] | 1906-1973 | na | 12 rolls | na |
13-4-302: Permanent | - |
| Chancery Docket [1974-1992] | 1974-1992 | na | 16 rolls | na |
13-4-302: Permanent | - |
| Chancery Docket | 1992- | na | na |
Cott Index |
13-4-302: Permanent | Cott Indexing 03/1992- |
Chancery Fee Books |
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| Chancery Fee Book [2-28] | 1909-1981 | na | 9 rolls | na |
13-4-302: Permanent | - |
Chancery Case Files |
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| Chancery Files | 1870-1906 | 24 wd | 7 rolls | na |
13-4-302: Permanent | early years incomplete |
| Chancery Files [00001-04937] | 1907-1928 | 94 wd | 32 rolls |
na |
13-4-302: Permanent | early years incomplete |
| Chancery Files [04938-24687] | 1929-1973 | 177 boxes | 97 rolls | na |
13-4-302: Permanent | stored at AIM (Springdale) |
| Chancery Files | 1974-1986 | 282 boxes | 139 rolls | na |
13-4-302: Permanent | stored at AIM (Springdale) |
| Chancery Files | 1987-1997 | 150 shelves | na |
na |
13-4-302: Permanent | film 20 years after closed |
Chancery Order Books |
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| Chancery Record [A-Z, A2] | 1839-1934 | 27 v. | 12 rolls | na |
13-4-302: Permanent | - |
| Chancery Record [28-243] | 1934-1993 | 216 v | 96 rolls | na |
13-4-302: Permanent | - |
| Chancery Record | 1994- | - |
- |
- |
- |
see Circuit Court Record |
Index to Chancery Files & Order Books |
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| P & D Index to Chancery File | 1870-1973 | 2 v. | .5 roll | na |
13-4-302: Permanent | prepared by Archives |
| P & D Index to Chancery Files | 1980-1992 | 2 v. | .5 roll | na |
13-4-302: Permanent | - |
| P & D Index to Chancery Files | 1992- | na |
na | Cott Index |
13-4-302: Permanent | Cott Indexing 03/1992- |
| Index to Chancery Orders [A-223] | 1829-1992 | na |
na | na |
13-4-302: Permanent | Front of Order Books, 1829-1992 |
| Index to Chancery Orders [224-243] | 1992-1993 | na |
na | Cott Index |
13-4-302: Permanent | Cott Indexing 03/1992- |
Juvenile Court Records |
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Order Books |
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| Juvenile Record [1-25] | 1930-1989 | na | 7 rolls | na |
13-4-302: Permanent | County Clerk's records |
| Juvenile Record [1-159] | 1987-2008 | na | 53 rolls | na |
13-4-302: Permanent | Circuit Clerk's records |
| Juvenile Court Case Files (Co Clerk) | 1979-1988 | 4 boxes | na | na |
unscheduled | County Clerk's records |
| - | - | - | - | - | - | - |
Miscellaneous Court Records |
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Dockets |
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| Execution Docket [A, 1-9] | 1840-1995 | 10 v. | 2 rolls | - |
13-4-302: Permanent | - |
| Execution Docket [10- | 1995- | na |
na |
Cott Image |
13-4-302: Permanent | Cott Imaging 07/1999- |
| Judgment Docket [A, 1-8] | 1840-1986 | 10 v. | 3 rolls | na |
13-4-302: Permanent | - |
| Judgment Docket Index [9] | 1986-1992 | 3 v. | 1 roll | na |
13-4-302: Permanent | Index Only |
| Motion Docket | 1875-1886 | 6 v. | 1 roll | na |
13-4-302: Permanent | - |
Fee Books |
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| Circuit Court Fee Book | 1841-1868 | 2 v. | 1 roll | na |
13-4-302: 7 years | historical retention |
| Circuit Clerk's Book Keeping | 2003-2005 | 8 boxes | na | na | 13-4-302: 7 years | - |
Jury Records |
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| Minutes of Grand Jury | 1884-1948 | 26 v. | 1 roll | na |
13-4-302: Permanent | - |
| Minutes & Notes of Grand Jury | 1964-1978 | 1 box | na |
na |
13-4-302: Permanent | - |
Naturalization Records |
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| Naturalization Records | 1829-1906 | - |
- |
- |
- |
see Circuit Court Record |
| Naturalization Records | 1906-1934 | 5 v. | 1 roll | na |
13-4-302: Permanent | - |
| Index to Naturalization Records | 1906-1934 | 1 v. | na |
na |
13-4-302: Permanent | prepared by Tony Wappel |
Miscellaneous Recordings |
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Bond Records |
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| Record of Official Bonds | 1890-1903 | 1 v. | 1 roll | na |
13-4-305: 10 years | historical retention |
| Official Bond Record [1-3] | 1900-1954 | 3 v. | 1 roll | na |
13-4-305: 10 years | historical retention |
| Notary Bonds [originals for 23-26] | 1998-2005 | 2 drawers | na | na |
13-4-305: 10 years | incomplete for 2000-2001 [23-24] |
Incorporation Records (Not for Profit) |
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| Incorporation Record | 1829-1967 | - |
- | - |
- | see Circuit & Civil Record |
| Incorporation Record [1-7] | 1967-1993 | 7 v. | 2 rolls | na |
13-4-308: Permanent | discontinued |
Lien Records |
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| Lien Record [1-4] | 1888-1964 | 4 v. | 1 roll | na |
13-4-305: Permanent | - |
| Lien Record [5-10] | 1967-1981 | na |
na |
na |
13-4-305: Permanent | missing as of 1997 |
| Lien Record [9-10] | 1976-1981 | na |
32 fiche | na |
13-4-305: Permanent | gift of Lender's Title |
| Lien Record [11-38] | 1982-1999 | 28 v. | 8.5 rolls | na |
13-4-305: Permanent | - |
| Lien Record [39-81] | 1999-2008 | na |
14.5 rolls | Cott Image |
13-4-305: Permanent | Cott Imaging 07/1999- |
| Misc. Judgment Record [A-D] | 1980-1985 | 4 v. | 2 rolls | na |
13-4-305: Permanent | - |
| Misc. Judgment Record [1-15] | 1986-1999 | 14 v. | 5 rolls | na |
13-4-305: Permanent | - |
| Misc. Judgment Record [16- | 2000- | 1 drawer | na | na | 13-4-305: Permanent | |
| Writs of Execution | 2000- | 1 drawer | na | na | unscheduled | maintaining for 10 years |
Hospital Lien Records |
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| Hospital Lien Record [1-21] | 1986-1999 | na | 7.5 rolls | na |
13-4-305: Permanent | destroyed upon filming |
| Hospital Lien Record [21-45] | 1999-2004 | na | 8.5 rolls | Cott Image |
13-4-305: Permanent | Cott Imaging 07/1999- |
Lis Pendens Records |
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| Lis Pendens Record [A-K] | 1903-1998 | 10 v. | 3.5 rolls | na |
13-4-305: Permanent | missing [E], 1973-1979 |
| Lis Pendens Record [L-M] | 1998-2008 | na |
1.5 rolls | Cott Image |
13-4-305: Permanent | Cott Imaging 07/1999- |
| Lis Pendens Record [N- | 2008- | na | na | Cott Image | 13-4-305: Permanent | |
Memorial Record |
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|
Washington County Bar Association Memorial Record [1] |
1966-2006 | 1 v. | 1 roll | na |
13-4-302: Permanent | historical retention |
Military Discharge Records (DD214s) |
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| Military Discharge Record [1-24] | 1918-1991 | 24 v. | 8 rolls | na |
13-4-305: Permanent | records less than 70 years old closed to public |
Personal Records |
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| Personal Record [A-H] | 1840-1967 | 8 v. | 2 rolls | na |
13-4-302: Permanent | - |
| Misc. Personal Record [1-2] | 1961-1994 | 2 v | 1 roll |
na |
13-4-302: Permanent | |
Real Estate Records |
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Atlases, Plats, Surveys |
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| Atlas of Fayetteville | 1963, 1976 | 2 v. | 1 roll | na |
13-4-305: Permanent | - |
| Plat of Fayetteville | 1835 | 1 v. | 1 roll | na |
13-4-305: Permanent | sheep skin glued to wood |
| Plat of Washington County | 1908 | 1 v. | 1 roll | na |
13-4-305: Permanent | gift of School Board |
| Plat Record [1-17] | 1870-2001 | 16 v. | 5 rolls | na |
13-4-305: Permanent | poor originals |
| Survey Record [A-N] | 1969-1993 | 13 v. | 3 rolls | na |
13-4-305: Permanent | poor originals |
| Survey Record [Drawer 1-3] | 1977-1995 | 3 drawers | 3 rolls | na |
13-4-305: Permanent | poor originals |
| Index to Surveys [Alpha] | 1969-1993 | 1 v. | 1 roll | na |
13-4-305: Permanent | - |
| Index to Surveys [Alpha] | 1993- | na | na | Cott Index |
13-4-305: Permanent | - |
| Index to Surveys [Legal] | 1969- | 1 v. | na | na |
13-4-305: Permanent | - |
Deeds & Mortgages |
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| Land Record [A-Z] | 1830-1879 | 26 v. | 9 rolls | na |
13-4-305: Permanent | - |
| Land Record [A2-Z2] | 1876-1889 | 26 v. | 10 rolls | na |
13-4-305: Permanent | - |
| Land Record [53-1448] | 1888-1991 | 1302 v. | 403 rolls | na |
13-4-305: Permanent | - |
| Land Record | 1992-2005 | 530 v. | 665 rolls | Cott Image |
13-4-305: Permanent | Cott Imaging 01/1992- (books discontinued 1998) |
| Index to Deeds & Mortgages | 1834-1991 | 80 v. | 1784 fiche | Archives Search |
13-4-305: Permanent | - |
| Index to Deeds & Mortgages | 1992- | na |
na |
Cott Index |
13-4-305: Permanent | Cott Indexing 01/1992- |
Miscellaneous Lease & Mining Location Records |
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| Lease Record [1] | 1888 | 1 v. | .3 roll | na |
13-4-305: Permanent | - |
| Lease Record [2] | 1918-1939 | na |
.3 roll | na |
13-4-305: Permanent | poor originals |
| Mining Location Notices [1] | 1901-1913 | 1 v. | .3 roll | na |
13-4-305: Permanent | - |